Model Accounting Policies

Model Accounting and Financial Policies & Procedures for Nonprofit Organizations

New Version Available February 1, 2018!

Prepare a comprehensive and up-to-date accounting and financial policies manual for your nonprofit organization in a fraction of the time it would take to draft one from scratch! Already have a policy manual? Use our model policies to update your existing manual by cutting and pasting from our model policies into your manual.

We've prepared model policies that conform to all the pertinent OMB, GAO, IRS, COSO, and FASB regulations, standards, and requirements. These policies are designed to document sound internal controls and financial management practices. Policies are written in Microsoft Word (software not included) to facilitate your tailoring the policies to your organization. When you're finished customizing these policies, you'll have a comprehensive yet concise manual that addresses more than 300 specific policies in each of the following seven areas:

General Policies and Procedures — Accounting department structure, ethics, conflicts of interest, fraud, security, technology, general ledger, chart of accounts, etc. Key elements of the COSO 2013 internal control framework are included here as well, including a Microsoft Excel-based Fraud Risk Assessment template (Excel software not included).

Revenues and Cash Receipts Processing — Revenue recognition, contributions, gift acceptance, billing, in-kind, accounts receivable, processing of cash receipts, lockboxes, credit card payments, etc.

Purchasing and Cash Disbursements — Purchasing, solicitation of quotations from vendors, accounts payable, employee expense reports, travel and business entertainment, check preparation, payroll, etc.

Asset and Liability Accounts — Cash, bank reconciliations, investments, inventory, prepaid expenses, property and equipment, depreciation, leases, fair value accounting, accrued expenses, note payable, income taxes payable, etc.

Financial and Tax Reporting — Interim financial statements, annual financial statements, filing of information and tax returns, public access to returns, unrelated business activities, etc. (this section also includes key Form 990 disclosure policies)

Financial Management — Budgeting, external audit, selecting auditors, finance committees, audit committees, insurance, record retention and destruction, functional expense reporting, expense allocations, etc.

Federal Grants and Contracts — Administration of federal awards, special procurement requirements, cash drawdowns, selection and monitoring of subrecipients, equipment purchased with federal funds, close out procedures, charging of direct and indirect costs, cost sharing and matching, etc. (all policies updated for the Uniform Guidance)

Key updates for 2018 include policies reflecting recent changes to accounting standards:

  1. Revenue recognition
  2. Lease accounting
  3. Nonprofit financial statements
  4. Net asset classification
  5. And others

Altogether, NRC's model policies and procedures product includes approximately 200 pages of policies and procedures, along with editor's notes designed to assist you in customizing policies and procedures for your organization.
For a detailed index of policies, click here.

Also included is an Excel file containing a template that can be used to perform a Fraud Risk Assessment in order to comply with the COSO 2013 framework for internal control.

Policies are prepared in Microsoft Word (software is not included) and are delivered by e-mail (note: for those of you with sensitive Spam filters, check your quarantined e-mail for our message, which includes approximately 1MB of attachments). Delivery will come from the e-mail address: and will include three attachments.


$425 For single-user license (one nonprofit organization or other entity for internal use only)

$125 For purchasers of previous editions, who only need the 2018 updates (this will be a file containing only the 2018 updates – e.g. GAAP updates.

Attention CPA firms — special multi-use licenses are available for you to use or provide to your clients. Use the “Contact Usâ€� button to send us an inquiry about multi-use licenses.

Prices do not include the cost of Microsoft Word or Excel.

To order, click here

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